Open Aid Ukraine

Ministry of economic development and trade
Official portal for international assistance coordination
Portal is operating in testing mode

Our Challenge:

At this historic juncture, international organizations, governments, donors and development agencies have provided crucial support to Ukraine. International aid for the development of the country has increased to unprecedented levels. Efficient aid management and coordination is thus one of the Government's top priorities as it will ensure progress in all sectors. We are proud that such an important task has been assigned to the Ministry of Economic Development and Trade (MEDT) by the Government Action Plan. Our role in this mission is to act as the single center for donor coordination in Ukraine.

In assessing previous aid coordination efforts in Ukraine, the Department of International Aid Coordination of the MEDT identified various shortcomings, including a lack of information flow among stakeholders that led to the duplication of efforts, and a waste of resources. Proper leadership was also lacking as the government fell short on its responsibility to co-lead and facilitate the aid allocation process. The system in place to monitor donations, control their effectiveness, and improve the transparency of the entire process was quite limited. In addition, the clogging of the administration made registration and implementation of technical assistance burdensome. Aid allocation was not transparent nor strategic, and often corrupt. Moreover, the fact that government officials did not sufficiently know about international assistance to the country led to several cases when funds allocated to technical assistance projects would be re-allocated and used as a basis for loan programs—far from their initial purpose.

Our Vision:

To address these challenges and to ensure that the fast-increasing aid flow to the country fulfils its true objective, the Department of International Aid Coordination at MEDT has set the four following goals as a guideline to reform donor aid coordination in Ukraine:

  • 1.Make sure that the international aid provided is in line with national reform priorities.
  • 2.Promote transparency and mutual accountability through the monitoring of aid and the control of its efficiency.
  • 3.Improve information flow between stakeholders.
  • 4.Facilitate administrative processes for international partners, including registration of Technical Assistance (TA) and implementers.

Our Efforts:

We stand firm and determined to make this vision a reality, and this is why we established the Department of International Aid Coordination as the single authority in charge of foreign assistance as a first necessary step. This department is committed to transparency and wasted no time to go through numerous past projects to investigate potential irregularities. We set new standards of transparency, accountability, and effectiveness while we also communicated with donors and government officials to keep them updated. As a result, the Department has built a strong and trustworthy reputation among the donors and International Financial Institutions (IFIs).

With transparency and effectiveness in mind, we have initiated the creation of an ambitious aid transparency portal. This portal will contain information on all development projects in Ukraine supported by IFIs and donors. Administrative features will allow easy and timely electronic registration of projects, as well as electronic accreditation of implementers. The portal will not only help coordination efforts; it will also work as a tool for citizens, NGOs and interested parties to monitor international aid flows. This portal will raise transparency standards and minimize corruption, which will increase trust in the government.

Regular semi-annual and annual meetings with the donor community have been put in place at the strategic, operational, and technical levels. These meetings enable government officials and donor representatives to discuss achievements, problems, and solutions. Open communication is a foundational principle for the International Aid Coordination Department.

On the legal front, we are in the process of approval of two by-laws to simplify project registration procedures and reduce administrative burdens for all stakeholders, as well as the single law that would set a coherent policy framework for the country in international assistance.

In terms of human resources, we are strengthening our working principles through the replacement of staff and the recruitment of new, better qualified personnel. We are proud that MEDT is amongst the leaders in the Government in terms of personnel renewal, with increasingly qualified and dedicated professionals joining our efforts.

Opportunities for Collaboration:

In a period of months, we have managed to achieve more than in the last decades. Yet the most important part of the reform process is still ahead of us, and much remains to be achieved. As we are taking our next steps at the MEDT, we count on the technical, financial, and reputational support of organizations that share our vision.

The MEDT is open to discuss collaboration with outside organizations for the following aspects of our mission:

  • Developing a country strategy that would clearly outline Ukrainian priorities in international assistance on an annual basis.
  • Performing an audit of the structure of the total volume of international assistance and various types of aid projects, and their connection to the country's reform priorities set up by policy makers.
  • Developing an analytical framework for evaluating aid effectiveness.
  • Developing a reporting mechanism that would enable Ukraine, as a recipient of donor funds, to provide a comprehensive review of how the total volume of international assistance was utilized, and what was its contribution towards the socio-economic development of the country on an annual basis.
  • Creating a training program for the government stakeholders that deal with international assistance to ensure their effective cooperation with international partners.
  • Creating an expert/think tank network to provide analysis of the big IFI and donor project proposals in all sectors and reforms.

Legislative acts:

Laws of Ukraine

Acts of the Ukrainian Cabinet of Ministers

153 Decree in English

Acts of the President of Ukraine

Acts of Parliament of Ukraine

Acts of the National Bank of Ukraine

International technical assistance

International agreements of Ukraine on International Technical Assistance

USA

Korean Republic

Turkey

Switzerland

Netherlands

United Kingdom of Great Britain and Northern Ireland

Germany

Sweden

Japan

Italy

Denmark

International Bank of Reconstruction and Development (IBRD)

European Bank of Reconstruction and Development (EBRD)

United Nations Development Program (UNDP)

European Union (EU)

Organization for Security and Co-operation in Europe (OSCE)

European Council (EC)

Norway

Cooperation with International Financial Institutions (IFIs):

The legal framework for cooperation with IFIs

Background materials on cooperation with IFIs

General conditions applicable to the Loan Agreement and guarantees for loans from IBRD fixed spread The World Bank to provide funds for projects Guidelines: Procurement under IBRD Loans and loans from international development agencies Guidelines: Selection and Employment of Consultants by World Bank Borrowers

Assistance of European Union


The legal framework on assistance of the European Union

  • The list of transactions with TD between the EU and Ukraine
  • The list of EU regulations and decisions of the EC's technical assistance to Ukraine
  • The contract with the state-building
  • EU Budget Support in Ukraine

Background materials on assistance of the European Union

  • ENPI CBC 2014-2020
  • Prospects for assistance from the EU by 2020
  • Danube transnational Operational Program
  • Total EU aid certificate
  • Border Cooperation Program 2007-13

Ministry of Social Policy

  • Humanitarian Help

Ministry of Education and Science

  • Participation to EU programs: Erasmus + Horizon 2020
  • Law "On scientific and technical activity"
    Article 8. Public research institutions 3. Public research institutions that are fully or partially funded by the state budget in the order established by the Cabinet of Ministers of Ukraine may count their income as derived from fees for services provided by them, in accordance with the main business, charity assistance grants (including funds received from domestic and foreign customers to implement scientific, technological and innovation) by decision of the academic Council of the special registration accounts. Open those in the territorial bodies of the central executive body that implements the state policy regarding treasury services budget or current and/or saving accounts opened in banking institutions of the public sector. These income and interest received from the placement of public research funds to saving bank accounts of the public sector are included in the financial plan of scientific institutions and can be used to pay costs associated with the implementation and popularization of science Business, labor, property acquisition and maintenance, capital construction and repair facilities etc within the statutory activities of scientific institutions. Article 20. The National Council of Ukraine on the development of science and technology 7. The main functions of the National Council of Ukraine on the development of science and technology is making recommendations for the best ways to implement projects and programs of international technical assistance in the field of scientific and technical activities

National Agency for Civil Service

  • CMU "Organization and Preparation of Twin Projects in Ukraine" #154 dated February 7th 2007.

Useful information concerning tax administration:

  • Letter from Mindohodiv 21.02.14 number 4461/7 / 99-99-19-05-01-17 "On the customs clearance of international technical assistance"
  • Letter of the State Tax Service of Ukraine from 27.09.12 №4526 / 0 / 71-12 / 12-1017 "On background reports"
  • Tax Code of Ukraine 142.3. Shall be exempt from taxation: profit gained through international technical assistance or through funds provided in the state budget as a contribution to the Chernobyl fund "Shelter" to implement international programs- Implementation Plan for the "Shelter" in accordance with the Framework agreement between Ukraine and the European bank for reconstruction and development of activities in the framework of the Chernobyl fund "Shelter" in Ukraine for further exploitation, preparation, and decommissioning of units ornobylskoyi NPP, transformation of the "Shelter" into an ecologically safe system and ensuring social protection of Chernobyl. If the requirements regarding the intended use of funds that are exempt from taxation are not met, this will account for a violation of the law and will be treated as such; the violator will have to pay a fine that will be appropriate and proportional to the misuse of funds.

Useful information for foreigners:

FAQs for the 2016 Aid Transparency Index

Aid coordination and effectiveness evaluation methodology: